Restaurant Facilities Assistant

📁
Administrative Support
📅
FRA09T Requisition #

POSITION SUMMARY

The Restaurant Facilities Assistant provides administrative support to the Regional Facilities Manager and Field Combo Techs to maximize their productivity and billable time.

ESSENTIAL FUNCTIONS

May perform any or all of the following duties:

        Provides general administrative support to Regional Facilities Manager such as completing reports, composing and preparing correspondence, coordinating travel arrangements, department agendas and itineraries.

        Close out weekly finalized work orders in CMMS; making necessary adjustments as needed.

        Input truck stock purchase orders in CMMS; Issues PO’s to HED

        Audit paper daily logs with CMMS daily log reports, making necessary corrections.

        Provide CMMS regional reports as needed

        Perform payroll audit functions; input, process and submit to payroll.

        Accurately process vendor invoices (stamp, code and log) to the appropriate G/L accounts. Ensure timely processing of invoice payments.

        Process monthly P-Card expense reports reflecting supporting documents and budget code indexes.

        Handle of vehicle maintenance and registration reports and reconcile truck stock inventory bi-annually.

        Gather required paperwork for new vendor set-up.

        Coordinate termination/start-up of vendor services for new and/or rebuild projects.

        Order new/replacement kitchen equipment for units as instructed.

        Maintain complex spreadsheets for product roll-outs, capital expenditure budgets, and maintenance spend tracking.

        Assist maintaining employee records, including processing paperwork for new hires, transfers, promotions and terminations; maintains personnel files.

        Other duties as assigned or requested, such as internet searches for information to assist the technicians.

POSITION QUALIFICATIONS/CORE COMPETENCIES

        Approximately three to four years of experience in a support role providing administrative support to field personnel, preferably in the Facilities Maintenance field.

        Solid working knowledge of Microsoft Word, Excel, and ability to learn new software applications quickly. Experience using a CMMS system is a plus.

        Strong analytical, reasoning and organizational skills are essential

        Excellent written and verbal communication skills, ability to communicate effectively with all levels of management both internally and externally

        Ability to handle multiple projects simultaneously and accommodate shifting business priorities

        Strong work ethic; commitment to seeing duties completed at a high standard of quality

        Maintain discretion and confidentiality in relationships with internal and external clients.

 

WORK ENVIRONMENT

        Corporate Office environment, fast paced, high volume of activity at times

PHYSICAL DEMANDS

        Constant interaction with internal and external partners by phone and/or electronic communications

        Constantly required to sit, use telephone, type and operate computer and/or mouse

        Constant keyboarding

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